Equip Track                                   
 
Capital equipment expenditures are a large part of the budget and are closely scrutinized.  Diminishing equipment life cycles, increased regulations and tight budgets make it a challenge to purchase equipment that will improve patient care as well as the bottom line.  Making smart decisions in the planning process can save money and avoid headaches later on.  In these sessions, you’ll learn from healthcare system executives and other capital equipment experts about methods of effectively evaluating capital equipment purchases, gain insights on the changes taking place in capital equipment planning, and hear creative strategies for equipment planning and acquisition. These sessions are designed for healthcare executives with capital equipment purchasing responsibilities as well as sales and marketing executives from the healthcare capital equipment arena.
 
Below is a listing of the sessions in the 2018 ACE Equip track.  All sessions will be held on Monday, February 19.
Name Time Location Description
Monday, February 19, 2018
Equip Track: The Changing Nature of Equipment Planning 1:00 PM - 2:15 PM Augusta E & F, 7th Floor
Equipping a healthcare facility can easily account for 25 - 30% of the overall project costs.  Managing the equipment planning process is critical.  Equipment procurement management, product handling, delivery, installation, and relocation planning are vital components of each new project.  Hospital executives must make effective equipment planning decisions, a challenge in any environment, but especially so for large IDNs with complex infrastructures.  
 
Gloria Cascarino will offer creative, flexible and “future thinking” solutions for equipment planners, design professionals and healthcare providers with proven examples of technology and equipment.  Attendees will learn the Capital Planning challenges presented by the different types of Outpatient Care Centers, with particular attention to equipment required for Diagnostics (Imaging and Lab), Ambulatory Surgery and Urgent Care.  New technology solutions that address issues of budget and space limitations, the need for flexibility, and improved patient throughput will also be explored.
 
Then examine the changing nature of equipment planning relationships in large IDNs.  As the number of large IDNs has grown, so have the complexities of managing communication among the increased number of stakeholders in these networks.  Divergent cultures and conflicting organizational priorities can cloud the mutual forecast for high-quality outcomes.  Discussion will include methods of aligning goals and strategies resulting in long-term and mutually beneficial partnerships.
 
Learning Objectives:
  1. Describe the factors changing the nature of healthcare equipment planning.
  2. Specify the challenges outpatient care centers present for equipment planners.
  3. Demonstrate understanding of equipment planning processes in IDNs.
  4. Outline tactics to integrate perspectives from multiple stakeholders to achieve successful outcomes.
 
Equip Track: Developing Equipment Acquisition Strategies and Planning Checklists 2:30 PM - 3:45 PM Augusta E & F, 7th Floor
US hospitals operate in a competitive market, and must be able to offer services using the latest technology and equipment.  Efficient equipment acquisition practices not only lead to savings in procurement costs, they also facilitate processes during the utilization phase, especially in the maintenance of equipment.  Forward-thinking managers are increasingly using a number of creative financing opportunities - including leasing and renting – in the acquisition of equipment in order to reach strategic goals based on the benefit derived from diagnosis/treatment advances, as well as operational/clinical efficiencies.
 
In today’s financial and tax environment, many of the factors that once favored one type of financing over another have disappeared, but what remains are the purchase price and financing terms, whether or not the transaction is called a lease or a purchase.  It’s important to evaluate a potential purchase, with a break-even analysis, a payback analysis, and a net-present-value analysis.  Knowing the short and the long-term financial implications of the investment is critical.  Secondary issues may include tax advantages and other concurrent acquisitions.  This session will explore these and other considerations to take into account when creating your organization’s equipment acquisition strategy.
 
Detailed equipment planning checklists are also vital in the successful completion of a hospital renovation or new construction project.  Comprehensive, integrated, and systematic medical equipment planning and procurement checklists decrease the potential for human error and ensure that architects, contractors, and the client have clear, detailed, and productive communications throughout the construction process.  The presenter will share best practices for creating and utilizing equipment planning checklists in order to keep the project on time and budget.
 
Learning Objectives:
  1. Outline the projections for equipment acquisition at your organization.
  2. Describe methods of determining whether to lease or buy equipment.
  3. Identify three techniques for evaluating a potential equipment purchase.
  4. Detail the importance of using equipment planning checklists before, during, and after the acquisition.
Equip Track: Successful Blueprints for Equipping New Facilities 4:00 PM - 5:15 PM Augusta E & F, 7th Floor
Healthcare construction spending is on the rise and was projected to nearly double in 2017.  The Dodge Construction Outlook predicted that this growth will continue in 2018.  The trend of health systems expanding their presence into smaller communities, with both acute and non-acute facilities, for the convenience of customers is growing.  In addition, construction of urgent care, rehabilitation, and ambulatory surgery centers that are tailored to meet the changing needs of patients is on the rise.  The planning, design, and construction of a new facility are exciting but also daunting.  Countless hours are spent and every available resource is used to ensure that all details of planning and building the facility are reviewed with the respective Project Managers.  But once these major milestones have been successfully completed, who does the rest? 
 
How do you prepare the facility for that first patient?  This is a question you cannot afford to forget – and it needs to be asked EARLY in the process, not near completion.  Surprises and disruptions are sure to happen and can catch the team unaware if not prepared.  The high volume of coordination needed for procurement, receipt, and installation of the FF&E; the planning and training of the staff that will bring the new facility alive; and the numerous regulatory and compliance tasks may overwhelm personnel who already have full-time job responsibilities with the existing operational facility.  Many times, the construction of a new facility is a once-in-a-career event for healthcare professionals.  Learn how to avoid common mistakes when planning, design and constructing your new facility.
 
The second part of this session will focus on the purchasing of equipment for new facilities.  Purchasing equipment for a new healthcare construction project is not as simple as typical capital purchasing.  There are many activities and processes that coincide and need to be considered.  It is never too early in a project to start talking about the why, when, and how the purchasing will be completed.  In this day of expedited schedules, Design Builds, etc., decisions need to be made earlier and the purchasing timeline plays a major role in accomplishing this.   Learn the key purchasing requirements in new construction and methods of mitigating risk throughout the process.
 
Learning Objectives:
  1. Identify the tasks involved in the activation of a new healthcare facility and formulate strategies for organizing those tasks.
  2. Outline the role of transition planners in the construction process.
  3. Distinguish the key purchasing requirements for capital equipment in new construction.
  4. Describe three ways to mitigate risk through careful planning.